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Responsibility Matrix

NC State is a largeĀ R01, public land grant institution, and is therefore subject to a wide spectrum of federal, state, local, and other compliance obligations. The following Matrix provides a listing of key compliance areas and the responsible senior leaders and primary operational units. Please direct questions about this Matrix to theĀ University Compliance and Ethics Officer.

The information contained on this website is for general guidance only and is not intended, nor can be considered, legal advice. While we make every effort to provide updated information, due to the ever-changing legal framework surrounding these laws and regulations, there may be delays or omissions on this website. For legal advice on a particular matter within your official responsibilities as an NC State employee, please consult with a member of the Office of General Counsel.

TopicCompliance AreasResponsible Office
Accounting and Financial ReportingFinancial regulations and compliance;
internal control and financial reporting;
tax and payroll compliance
University Controller's Office
Office of Finance & Administration
AccreditationSACSCOC AccreditationOffice of Assessment and Accreditation
Office of the Provost
AdmissionsUndergraduate admissionsUndergraduate Admissions
Enrollment Management and Services
AthleticsNCAA and ACC ComplianceNC State Athletics Compliance Office
University Athletics
Campus SafetyCompliance requirements for police operationsUniversity Police Department
Environmental Health & Public Safety
Office of Finance and Administration
Campus SafetyClery Act ComplianceUniversity Police Department
Environmental Health & Public Safety
Office of Finance and Administration
Campus SafetyDrug Free Schools and Communities Act CompliancePrevention Services
Division of Academic and Student Affairs
Contracts & GrantsFinancial administration and effort certification processes associated with sponsored projectsContracts and Grants
Office of Finance and Administration
Disabilities and AccommodationsWeb Content Accessibility Guidelines (WCAG) international standards and ADA Section 508 complianceOutreach, Communication & Consulting
Office of Information Technology
Disabilities and AccommodationsADA, disabilities and accommodations for employeesOffice of Institutional Equity & Diversity
Disabilities and AccommodationsADA, disabilities and accommodations for studentsDisability Resource Office
Division of Academic & Student Affairs
Affirmative Action/Equal OpportunityEqual opportunity and affirmative action regulations enforced by the Office of Federal Contractor Compliance Programs (OFCCP), including Executive Order 11246, Section 503 of the Rehabilitation Act and the Vietnam Era Veterans' Readjustment Assistance ActOffice of Institutional Equity & Diversity
Employee BenefitsUniversity employee benefit plans administration, including regulatory compliance for health care plans (HIPAA, etc.), retirement plans, tax-deferral regulations, leave programs, and insurance/protection programsBenefits, Employee Wellness and Work Life
University Human Resources
Environment, Health and SafetyOSHA; Lab and Environmental Safety ComplianceEnvironmental Health and Safety
Environmental Health and Public Safety
Civil Rights or Anti-Discrimination/Equal Opportunity RegulationsTitle IX and other federal and state civil rights complianceOffice of Institutional Equity & Diversity
Faculty RelationsPolicies related to faculty employmentOffice of Faculty Excellence
Office of the Provost
Federal RelationsNC State's interest in and relations surrounding relevant federal government policies and actionsOffice of Federal Relations
External Affairs, Partnerships, and Economic Development
Financial AidInstitutional eligibility; student eligibility; awards & disbursementsOffice of Scholarships and Financial Aid
Enrollment Management and Services
Foreign GiftsReporting Foreign Gifts (HEA Section 117)Office of the General Counsel
Human ResourcesFederal, State and UNC System requirements regarding employment, including classification and compensation, background checks, employee benefits, etc.Human Resources
Information SecurityProtection of regulated university data and coordination of breach incident responseSecurity & Compliance
Office of Information Technology
InternationalExport Control Compliance. International shipping, working with controlled goods or technology and sanctioned countries and entities.Research Administration and Compliance
Sponsored Programs and Research Compliance Services
Office of Research and Innovation
InternationalCompliance with payment ant taxation regulations and procedures regarding compensation and taxation for NC State foreign national students, scholars, and employees.International Compensation & Taxation
University Controller's Office
Office of Finance and Administration
InternationalStudent immigration supportOffice of International Services
Office of Global Engagement
InternationalInternational Employment; Faculty/staff visa servicesInternational Employment
Human Resources
MinorsCompliance with NC State regulations regarding activities involving minorsYouth Programs & Compliance
Department of Risk Assessment
Environmental Health & Public Safety
Registration & RecordsFederal: FERPA, Voting Rights, Disability and Accomodation, Solomon Amendment, PCI, Veteran Benefit Regulations, Clery;

State mandates (Choice Act, etc.) Comprehensive Articulation Agreement, Reverse Transfer, System Office Calendar, Scheduling, and Fostering Undergraduate Student Success Requirements.
Registration and Records
Enrollment Management and Services
ResearchResearch Integrity and Regulatory AssuranceResearch Administration and Compliance, SPARCS
Office of Research and Innovation
ResearchConflicts of Interest and Notices of IntentResearch Administration and Compliance, SPARCS
Office of Research and Innovation
ResearchHuman SubjectsResearch Administration and Compliance, SPARCS
Office of Research and Innovation
ResearchAnimal Welfare and Research, IACUCResearch Administration and Compliance, SPARCS
Office of Research and Innovation
Sponsored ProgramsPre-award and nonfinancial post-award activities for contracts, grants and cooperative agreementsSponsored Programs
Sponsored Programs and Regulatory Compliance Services
Office of Research and Innovation
State ReauthorizationCompliance with online and distance learning rules and regulations; NC-SARADigital Education and Learning Technology Applications (DELTA)
State RelationsNC State's interest in and relations surrounding relevant state government policies and actionsExternal Affairs, Partnerships, and Economic Development
Student ConductUNC System and NC State regulations regarding student conductOffice of Student Conduct
Division of Academic and Student Affairs
Student Health ServicesCompliance regarding patient privacy and access to their Protected Health InformationInsurance & Risk Management
Environmental Health & Public Safety
Student Health ServicesHIPAA security for student medical recordsInformation Security Risk & Assurance
Office of Information Technology
Student Health ServicesCompliance matters regarding student health services (e.g., billing, HIPAA, etc.)Student Health Services,
Division of Academic and Student Affairs
Technology TransferCompliance regarding intellectual property developed at NC StateOffice of Research Commercialization
Office of Research and Innovation