Responsibility Matrix

NC State is a large R01, public land grant institution, and is therefore subject to a wide spectrum of federal, state, local, and other compliance obligations. The following Matrix provides a listing of key compliance areas and the responsible senior leaders and primary operational units. Please direct questions about this Matrix to the University Compliance and Ethics Officer.

The information contained on this website is for general guidance only and is not intended, nor can be considered, legal advice. While we make every effort to provide updated information, due to the ever-changing legal framework surrounding these laws and regulations, there may be delays or omissions on this website. For legal advice on a particular matter within your official responsibilities as an NC State employee, please consult with a member of the Office of General Counsel.

Topic	Compliance Areas	Responsible Office
Accounting and Financial Reporting	Financial regulations and compliance; internal control and financial reporting; tax and payroll compliance	University Controller's Office, Office of Finance & Administration
Accreditation	SACSCOC Accreditation	Office of Assessment and Accreditation, Office of the Provost
Admissions	Undergraduate admissions	Undergraduate Admissions, Enrollment Management and Services
Athletics	NCAA and ACC Compliance	NC State Athletics Compliance Office, University Athletics
Campus Health Services	Compliance matters regarding student health records, health services including treatment and billing, etc.	Campus Health, Division of Academic and Student Affairs
Campus Safety	Compliance requirements for police operations	University Police Department, Environmental Health & Public Safety, Office of Finance and Administration
Campus Safety - Clery	Clery Act Compliance	University Police Department, Environmental Health & Public Safety, Office of Finance and Administration
Campus Safety	Drug Free Schools and Communities Act Compliance	Prevention Services, Division of Academic and Student Affairs
Civil Rights or Anti-Discrimination, Equal Opportunity Regulations	Title IX and other federal and state civil rights compliance	Office of Equal Opportunity
Contracts & Grants	Financial administration and effort certification processes associated with sponsored projects	Contracts and Grants, Office of Finance and Administration
Digital Accessibility and Accommodations	Web Content Accessibility Guidelines (WCAG) international standards and ADA Section 508 compliance	Outreach, Communication & Consulting Office of Information Technology
Disabilities and Accommodations	ADA, disabilities and accommodations for employees	University Human Resources
Disabilities and Accommodations	ADA, disabilities and accommodations for students	Disability Resource Office, Office of Equal Opportunity
Employee Benefits	University employee benefit plans administration, including regulatory compliance for health care plans (HIPAA, etc.), retirement plans, tax-deferral regulations, leave programs, and insurance/protection programs	Benefits & Wellness, University Human Resources
Equal Opportunity	Equal opportunity regulations enforced by the Office of Federal Contractor Compliance Programs (OFCCP), including Section 503 of the Rehabilitation Act and the Vietnam Era Veterans' Readjustment Assistance Act	Office of Equal Opportunity
Environment, Health and Safety	OSHA; Lab and Environmental Safety Compliance	Environmental Health and Safety, Environmental Health and Public Safety
Faculty Relations	Policies related to faculty employment	Office of Faculty Excellence, Office of the Provost
Federal Relations	NC State's interest in and relations surrounding relevant federal government policies and actions	Office of Federal Relations External Affairs, Partnerships, and Economic Development
Financial Aid	Institutional eligibility; student eligibility; awards & disbursements	Office of Scholarships and Financial Aid, Enrollment Management and Services
Foreign Gifts & Contracts	Reporting foreign gifts and contracts (HEA Section 117 and the CHIPS and Science Act)	Office of General Counsel
HIPAA Compliance	Compliance regarding privacy and security of protected health information (PHI)	Privacy: Insurance & Risk Management, Environmental Health & Public Safety Security: Security & Compliance, Office of Information Technology
Human Resources	Federal, State and UNC System requirements regarding employment, including classification and compensation, background checks, employee benefits, etc.	University Human Resources
Information Security	Protection of regulated university data and coordination of breach incident response	Security & Compliance, Office of Information Technology
International Employment	International Employment; Faculty/staff visa services	International Employment Human Resources
International Export Control	Export Control Compliance. International shipping, working with controlled goods or technology and sanctioned countries and entities.	Research Administration and Compliance, Sponsored Programs and Research Compliance Services, Office of Research and Innovation
International Payment and Taxation	Compliance with payment ant taxation regulations and procedures regarding compensation and taxation for NC State foreign national students, scholars, and employees.	International Compensation & Taxation University Controller's Office Office of Finance and Administration
International Students	Student immigration support	Office of International Services, Office of Global Engagement
Minors	Compliance with NC State regulations regarding activities involving minors	Youth Programs & Compliance, Department of Risk Assessment, Environmental Health & Public Safety
Registration & Records	Federal: FERPA, Voting Rights, Disability and Accommodation, Solomon Amendment, PCI, Veteran Benefit Regulations State mandates: Choice Act, Comprehensive Articulation Agreement, Reverse Transfer, System Office University Calendar & Scheduling, and Fostering Undergraduate Student Success Requirements	Registration and Records, Enrollment Management and Services
Research Integrity	Research Integrity and Regulatory Assurance	Research Administration and Compliance, Sponsored Programs and Regulatory Compliance Services, Office of Research and Innovation
Research & Employment Conflicts of Interest and Commitment	Conflicts of Interest and commitments; filing financial disclosures and external professional activities	Research Administration and Compliance, SPARCS, Office of Research and Innovation
Research with Animals	Animal Welfare and Research, IACUC	Research Administration and Compliance, SPARCS, Office of Research and Innovation
Research with Human Subjects	Human subjects research rules and compliance; IRB	Research Administration and Compliance, SPARCS, Office of Research and Innovation
Sponsored Programs	Pre-award and nonfinancial post-award activities for contracts, grants and cooperative agreements	Sponsored Programs, SPARCS, Office of Research and Innovation
State Reauthorization	Compliance with online and distance learning rules and regulations; NC-SARA	Digital Education and Learning Technology Applications (DELTA)
State Relations	NC State's interest in and relations surrounding relevant state government policies and actions	External Affairs, Partnerships, and Economic Development
Student Conduct	UNC System and NC State policies, regulations and rules regarding student conduct	Office of Student Conduct, Division of Academic and Student Affairs
Technology & IP Transfer	Compliance regarding intellectual property developed at NC State	Office of Technology Licensing, Office of Research and Innovation