Responsibility Matrix

NC State is a large R01, public land grant institution, and is therefore subject to a wide spectrum of federal, state, local, and other compliance obligations. The following Matrix provides a listing of key compliance areas and the responsible senior leaders and primary operational units. Please direct questions about this Matrix to the University Compliance and Ethics Officer.

The information contained on this website is for general guidance only and is not intended, nor can be considered, legal advice. While we make every effort to provide updated information, due to the ever-changing legal framework surrounding these laws and regulations, there may be delays or omissions on this website. For legal advice on a particular matter within your official responsibilities as an NC State employee, please consult with a member of the Office of General Counsel.

Topic	Compliance Areas	Responsible Office
Accounting and Financial Reporting	Financial regulations and compliance; internal control and financial reporting; tax and payroll compliance	University Controller's Office Office of Finance & Administration
Accreditation	SACSCOC Accreditation	Office of Assessment and Accreditation Office of the Provost
Admissions	Undergraduate admissions	Undergraduate Admissions Enrollment Management and Services
Athletics	NCAA and ACC Compliance	NC State Athletics Compliance Office University Athletics
Campus Safety	Compliance requirements for police operations	University Police Department Environmental Health & Public Safety Office of Finance and Administration
Campus Safety	Clery Act Compliance	University Police Department Environmental Health & Public Safety Office of Finance and Administration
Campus Safety	Drug Free Schools and Communities Act Compliance	Prevention Services Division of Academic and Student Affairs
Contracts & Grants	Financial administration and effort certification processes associated with sponsored projects	Contracts and Grants Office of Finance and Administration
Disabilities and Accommodations	Web Content Accessibility Guidelines (WCAG) international standards and ADA Section 508 compliance	Outreach, Communication & Consulting Office of Information Technology
Disabilities and Accommodations	ADA, disabilities and accommodations for employees	Office of Equal Opportunity
Disabilities and Accommodations	ADA, disabilities and accommodations for students	Disability Resource Office Division of Academic & Student Affairs
Affirmative Action/Equal Opportunity	Equal opportunity and affirmative action regulations enforced by the Office of Federal Contractor Compliance Programs (OFCCP), including Executive Order 11246, Section 503 of the Rehabilitation Act and the Vietnam Era Veterans' Readjustment Assistance Act	Office of Equal Opportunity
Employee Benefits	University employee benefit plans administration, including regulatory compliance for health care plans (HIPAA, etc.), retirement plans, tax-deferral regulations, leave programs, and insurance/protection programs	Benefits, Employee Wellness and Work Life University Human Resources
Environment, Health and Safety	OSHA; Lab and Environmental Safety Compliance	Environmental Health and Safety Environmental Health and Public Safety
Civil Rights or Anti-Discrimination/Equal Opportunity Regulations	Title IX and other federal and state civil rights compliance	Office of Equal Opportunity
Faculty Relations	Policies related to faculty employment	Office of Faculty Excellence Office of the Provost
Federal Relations	NC State's interest in and relations surrounding relevant federal government policies and actions	Office of Federal Relations External Affairs, Partnerships, and Economic Development
Financial Aid	Institutional eligibility; student eligibility; awards & disbursements	Office of Scholarships and Financial Aid Enrollment Management and Services
Foreign Gifts	Reporting Foreign Gifts (HEA Section 117)	Office of the General Counsel
Human Resources	Federal, State and UNC System requirements regarding employment, including classification and compensation, background checks, employee benefits, etc.	Human Resources
Information Security	Protection of regulated university data and coordination of breach incident response	Security & Compliance Office of Information Technology
International	Export Control Compliance. International shipping, working with controlled goods or technology and sanctioned countries and entities.	Research Administration and Compliance Sponsored Programs and Research Compliance Services Office of Research and Innovation
International	Compliance with payment ant taxation regulations and procedures regarding compensation and taxation for NC State foreign national students, scholars, and employees.	International Compensation & Taxation University Controller's Office Office of Finance and Administration
International	Student immigration support	Office of International Services Office of Global Engagement
International	International Employment; Faculty/staff visa services	International Employment Human Resources
Minors	Compliance with NC State regulations regarding activities involving minors	Youth Programs & Compliance Department of Risk Assessment Environmental Health & Public Safety
Registration & Records	Federal: FERPA, Voting Rights, Disability and Accomodation, Solomon Amendment, PCI, Veteran Benefit Regulations, Clery; State mandates (Choice Act, etc.) Comprehensive Articulation Agreement, Reverse Transfer, System Office Calendar, Scheduling, and Fostering Undergraduate Student Success Requirements.	Registration and Records Enrollment Management and Services
Research	Research Integrity and Regulatory Assurance	Research Administration and Compliance, SPARCS Office of Research and Innovation
Research	Conflicts of Interest and Notices of Intent	Research Administration and Compliance, SPARCS Office of Research and Innovation
Research	Human Subjects	Research Administration and Compliance, SPARCS Office of Research and Innovation
Research	Animal Welfare and Research, IACUC	Research Administration and Compliance, SPARCS Office of Research and Innovation
Sponsored Programs	Pre-award and nonfinancial post-award activities for contracts, grants and cooperative agreements	Sponsored Programs Sponsored Programs and Regulatory Compliance Services Office of Research and Innovation
State Reauthorization	Compliance with online and distance learning rules and regulations; NC-SARA	Digital Education and Learning Technology Applications (DELTA)
State Relations	NC State's interest in and relations surrounding relevant state government policies and actions	External Affairs, Partnerships, and Economic Development
Student Conduct	UNC System and NC State regulations regarding student conduct	Office of Student Conduct Division of Academic and Student Affairs
Student Health Services	Compliance regarding patient privacy and access to their Protected Health Information	Insurance & Risk Management Environmental Health & Public Safety
Student Health Services	HIPAA security for student medical records	Information Security Risk & Assurance Office of Information Technology
Student Health Services	Compliance matters regarding student health services (e.g., billing, HIPAA, etc.)	Student Health Services, Division of Academic and Student Affairs
Technology Transfer	Compliance regarding intellectual property developed at NC State	Office of Research Commercialization Office of Research and Innovation